Annexure-III: Standard Operating Procedure for lndustrial, Commercial Establishments and Private Offices during COVID-19 suggested by Government of Karnataka.

  1. Transportation:
    1. Dedicated transportation facility to be arranged with social distancing, as per the guidelines issued by MoHFW, GOl, for employees' commutation without any dependency on the public transport system and limiting the travel by personal vehicles. Establishments can hire Government transport facility or make arrangements through private travel operator. The vehicle must however be adequately ventilated. The AC in the buses shall not be used.
    2. All the transport vehicles should be cleaned and disinfected using 1% Sodium Hypochlorite solution 30 minutes before each ferry.
    3. Employees to be screened before entering the vehicle using thermal Scanner by designated person by holding the thermal scanner at a distance of 3 to 15 cm from the commuter's forehead. If temperature is >37.5 0C (>99.50F) such employees should not be allowed to board the vehicles.
    4. All the employees, staffs and drivers in the vehicle must use appropriate face masks compulsorily and sanitizers shall be made available in the vehicle.
    5. Health checkup of drivers, cleaners etc. shall be done regularly and Hand sanitizers shall be provided in all the vehicles.
    6. Companies shall maintain a register of all vehicles and details of Drivers that are at the workplace to track employee movement.
    7. Maximum number of commuters in the passenger vehicles shall not exceed 50% of the designed capacity. Social distancing of >1 meter must be maintained in the vehicle during the commute.
    8. Workers/officers travelling by personal vehicle should avoid pooling of vehicles.
    9. Number of passengers in four wheelers and two wheelers will vary depending on the zone as notified by MHA from time to time.
  2. Accommodation for employees / workers:
    1. Effort should be made to make accommodation for the employees / workers within the premises / nearby places as far as possible to minimize their movement. In such a case the food arrangements should be made for such persons.
    2. Accommodations must be disinfected based on GOI guidelines (
  3. Premises entry/ exit and surveillance:
    1. Arrival of transport vehicles / shift timing shall be staggered to avoid crowding of employees at the entrance and exit.
    2. Establishment of clear entry and exit point and dedicated area for screening; If there is availability of space, screening can be done in multiple points to avoid crowding. Handwash/ sanitizers shall be kept ready at the entrance and exit.
    3. Employees residing in the containment zone must work from home only.
    4. Employees to sign Self-declaration of the symptoms which is made available, and hand-over to the attendant/factory entrance every day.
    5. Employees having flu symptoms such as fever, cold, cough, sore throat, and headache shall not be permitted to work. Such employees should be advised to stay at home and seek medical advice.
    6. Employees to be screened before entering the premises using thermal Scanner by designated person by holding the thermal scanner from 3 to 15 cm away from the patient forehead. If temperature is >37.5 0C (99.50f) such employees should not be allowed.
    7. Employee with any symptoms of COVID-19 shall be isolated and referred to the nearest fever clinic/hospital for medical check-up or call Free Helpline-Aptha mitra L4470.
    8. Surveillance of entrance, cafeteria, workspace through CCW monitoring for physical distancing and practices. The CCTV footages should be examined by the Nodal Officer of the Company on a regular basis & notices should be issued to the employees violating physical distancing norms. The footages should also be sent to the Office of Additional Deputy Commissioner of the district / Special Commissioner, BBMP on a fortnightly basis.
    9. Marking on the floor for maintaining physical distancing in workspace, where there is possibility of crowd gathering.
  4. Operating Practices*:
    1. All Employees shall wear face masks at all times at the work place, and adequate stock of such face covers shall be made available.
    2. Seating arrangements / worktables must be 1.5 to 2 meters apart, maintaining physical distancing norms. Operator and material movement pathway to be demarcated on the floor.
    3. Employees shall work from their seats and avoid going to other's seats as far as possible. lntercom facility / mobile phones shall be used.
    4. All common areas, work tables, canteens, lifts, conference halls, visitor lounge / area, staircase and handrails must be disinfected with Lo/o sodium hypochlorite solution on shift basis (minimum thrice daily). Sufficient quantities of hand wash / sanitizers shall be made available in the work places.
    5. Pantry and washrooms must be hygienic and disinfected/sanitized every 2 hours with 1% sodium hypochlorite solution or commonly used detergents. Washrooms must contain hand-wash with functional dispenser mechanism.
    6. Lifts end common areas should not be used more than 30% of designated capacity. Employees to be encouraged to use stairs.
    7. Strict ban on use of chewing gum, Pan Masala, Ghutaka, Tobacco (Smoking, Chewing) and spitting inside factory premises.
    8. Lunch break and other breaks must be staggered to avoid crowding of employees in Cafeteria/ Canteen and other common area, physical distancing must be maintained in cafeteria/canteen and Cafeteria / Canteen workers must wear hand gloves, face mask, head cover always. Workers to be encouraged to bring tiffin from home.
    9. Employees to carry own water bottle and must maintain hygiene while refilling water bottles.
    10. ln house and offsite meetings shall be avoided unless utmost necessary. Virtual meetings are encouraged wherever possible. If ln-person meeting is inevitable then physical distancing must be ensured.
    11. Doors shall be kept open or devised with alternate opening arrangement to minimize or avoid handling knobs.
    12. One emergency vehicle must be made available for every shift.
    13. Workspace must be well ventilated through natural source.
    14. Avoid visitors and hardcopy/files/papers to the extent possible.
    15. Persons above 65 years of age, employees with co-morbid conditions like hypertension, Diabetes mellitus, cardiac conditions etc., pregnant, expecting mothers, persons with disability, mothers with school going children, pre-existing illness, shall be asked to work from home.
    16. Various guidelines should be communicated to all the Employees through effective communication channels. Employees shall also be intimated whom to contact in case any medical help is required, and such information has to be displayed at all prominent places in the campus/office.
    17. A response team and lncident manager /nodal officer shall be appointed in the Company to ensure quick action in case there is any suspected case or Exposure. The name of the Nodal Officer shall be communicated to the Office of Additional Deputy Commissioner of the District / Special Commissioner, BBMP.
  5. Material movement:
    1. Dedicated entry and exit point shall be maintained for material/trucks. All the vehicles entering premises should be cleaned and disinfected using 1% Sodium Hypochlorite solution disinfected as per MoHFW guidelines.
    2. All Drivers and Helpers should be screened on entry and provided with mask, gloves and sanitizers.
  6. Construction Activity
    1. Well ventilated common or separate accommodation with meals shall be arranged for all the workers at the site - 3 to 4 workers per shed with a minimum distance of 1 metre between each worker. Site must be well equipped with washrooms and toilets in adequate numbers wlth toiletries such that no queue management is necessitated.
    2. Accommodations and bathrooms/ urinals must be disinfected on daily basis based on MoHFW guidelines: (
    3. Construction workers must be screened before entering the site using thermal Scanner. If temperature is >37.5 0C (>99.50F) such workers should not be allowed. All workers should wear face masks and to maintain physical distance in the site.
    4. Dedicated entry and exit point shall be maintained for material/trucks. All the vehicles entering premises be thoroughly cleaned and disinfected using 1% Sodium Hypochlorite solution.
    5. Routine checks shall be carried out for the drivers and helpers. All the person entering the premises shall be permitted only if they are wearing face mask; truck drivers, helpers shall be provided mask and sanitizers etc.
      (*Operating practices for factories/commercial establishments shall be enforced to construction activities as applicable)
  7. Action to be taken on detection of Suspect/confirmed COVID -19 case in workplace:
    1. Staff need to be strictly aware that they should not report to work with symptoms of covid-19.
    2. If an employee/worker becomes unwell in the workplace with typical symptoms of covid-19, he/she should be immediately moved to an area away from other workers. If possible, in a room or area where he / she could be isolated behind a closed door, such as a staff office. Open the window for ventilation wherever possible and switch off AC.
    3. The employee/worker who is unwell should be provided with N-95 mask and he/she shall wear it. While waiting for medical advice, he / she should avoid any contact with other employees, avoid touching people, surfaces, and objects and be advised to cover mouth and nose with a disposable tissue while coughing or sneezing and then dispose of the tissue in a closed bin. If tissues are not available, he / she should cough and sneeze by covering with his / her elbow and if needed to go to the bathroom, should use a separate bathroom, if available. ln short, he/she shall follow cough etiquette, hand hygienic practices and physical distancing from other co-workers.
    4. If an employee/worker reports of covid-19 symptoms over the phone or is unwell in the workspace, then the patients or employer should contact Apthamitra by dialing "7447O" or directly visit the nearby fever clinic/hospital for medical consultation.
    5. lf an employee tests positive in the workplace, the event should be informed to District health authorities (District Health officer/ District Surveillance officer).
    6. Once a confirmed case is detected in workspace, establishment to facilitate the district health authorities in carrying out contact listing and tracking as per the guidelines of Government of Karnataka.
    7. The establishment to notify all the contacts of the infected employee,s so that preventive measures can be taken to minimize the spread of infection.
    8. All the contacts of the confirmed case as listed by health authorities will be quarantined as per the advisory of GoK.
    9. Entire office should be sanitized including all surfaces, floors, lifts, railings, stairs desks, vehicles etc. using 1% sodium hypochlorite. The facility can be re-used from the next day.
    10. If the establishment/ facility continues to report new COVID-19 cases in the following days, District health authority/BBMp shall further investigate and recommend further action on case-to-case basis.
    11. After the employee is free from symptoms and fully recovers, he/she shall report back to work following medical advice.
    12. Irrespective of the COVID-19 status, all surfaces that the symptomatic employee has come into contact with must be cleaned with 1% sodium hypochlorite solution including all surfaces and objects visibly contaminated with body fluids/respiratory secretions, and all potentially contaminated high-contact areas such as telephones, computers, tables, door handles, toilet, etc.
    13. All staff should wash their hands thoroughly for 20 seconds with soap and water or use alcohol-based hand sanitizers after any contact with someone who is unwell with symptoms consistent with COVID-19.
    14. Designated nodal person from the facility will coordinate the COVID-19 related activities in the workspace and designated person must liaise with health department for advice.